As is required by law Titans staff are basic First Aid / CPR trained. If a gymnast should become ill or injure him/herself during training we will take appropriate action and immediately inform the parent. If a serious injury occurs that requires more than basic first aid, an ambulance will be called and someone designated by the Head Coach will accompany the gymnast in the ambulance. For this reason, each parent must ensure that the Club has pertinent medical information on file, which will be kept in the office as part of the registration process.

Part of your registration fee is submitted to Gymnastics Nova Scotia in order for them to provide all member clubs with insurance, which protects both the club and your child, should he or she be injured.

Please advise the coach of any changes in your athlete’s general medical status.

The Board of Directors and the coaches of Titans work hard to ensure the club functions effectively and efficiently. Occasionally problems do occur and we encourage parents to bring issues to the attention of the staff or board members. Most board meetings are open to all members and we encourage participation. This is a parent run volunteer board organization so all suggestions are welcome. If you have an issue that has not been resolved to your satisfaction, please write to the Board of Directors or attend a meeting.

We are confident that open and effective communication will eliminate most if not all difficulties before they arise. If parents or their children feel that they have a problem, they should contact the child’s coach. If a resolution cannot be reached at this level then the Head Coach should be contacted. If the Head Coach is unable to resolve the matter, then it will be referred to the Parent Liaison member of the Board of Directors.

The Parent Liaison member will investigate the issue and attempt to resolve it in a fair and equitable manner. If the matter warrants consideration by the board it will be discussed in full confidentiality and a resolution will be decided upon. All board decisions are final.

REFUND POLICY:

1. Fall and Spring Program: Titans will offer a full refund until two weeks before the first class of term. After this time, you will have a four (4) week period to opt for a refund on the remaining class fee only. No refund will be given on the Registration  fee.
2. Summer Program: Titans will offer a full refund within two weeks notice of the camp starting.
3. These policies are subject to change in extreme circumstances such as unforeseen extended closures.

MAKEUP POLICY:

1. Due to our strict student to teacher ratio, missed classes will not result in make-up classes, prorated tuition or refunds. No refunds for classes missed including scheduled holidays.
2. In the event of extreme conditions (e.g. COVID-19), Titans may create a make-up week at the end of term to encourage those who may be sick to not attend class.
   1. Any such week will be clearly communicated prior to registration for that term

CANCELLATION POLICY:

1. Titans reserves the right to cancel one class per program term without a makeup for weather or power related emergencies.
2. Any cancellations other than the above mentioned will result in a makeup class being scheduled or a refund being given.
3. These policies are subject to change in extreme circumstances such as unforeseen extended closures.

Overview

Titans is committed to providing a friendly, safe and positive environment for all of our members so they can enjoy our programs in a relaxed and secure atmosphere.  We strive to create a setting where athletes encourage each other in a teamwork-based approach.  Harassment or bullying of any kind is unacceptable at our club.  If incidents do occur, they will be dealt with promptly and effectively.   In keeping with Gymnastics Nova Scotia’s policies Titans has developed this guideline for ensuring the complete enjoyment of our members.

What Is Bullying?

Bullying is any intentional act that results in the emotional or physical injury of another person.

Bullying can be

• Emotional         being unfriendly, excluding, tormenting (e.g. hiding conversations, threatening words or gestures, belittling)
•  Physical           pushing, kicking, hitting, punching or any use of violence
•  Racist              racial taunts, graffiti, gestures
•  Sexual             unwanted physical contact or sexually abusive comments
•  Homophobic     because of, or focusing on the issue of sexuality
• Verbal              name-calling, sarcasm, spreading rumours, teasing

Signs and Symptoms

A child may indicate by signs or behaviour that he or she is being bullied.  Adults should be aware of these possible signs and they should investigate if a child:

• develops a disinterest in attending training
•  becomes withdrawn, anxious, or lacking in confidence
•  becomes aggressive, disruptive or unreasonable
•  is bullying other children or siblings
•  changes eating habits
•  is afraid to say what’s wrong
•  gives improbable excuses for any of the above

Club Policy

• All gymnasts, parents and coaches shall have an understanding of what bullying is.  Acknowledgement of club policies is required at registration.
• Titans will take clear and appropriate measures if bullying occurs.
•  Parents and athletes are assured that they will be supported when bullying is reported.
•  Bullying will not be tolerated.

Procedures

• Any bullying incidents should be reported to your child’s coach.  Coaches will attempt to resolve the problem through time-outs, or temporary removal from gym floor.  Parents will be informed.  (both aggressor and victim)
•  For more serious incidents, or when coaches actions does not stop the inappropriate behaviour, the incident will be referred to the Head coach who may take more extreme measures such as temporary suspension of club privileges.
•  In cases where harassment or bullying continues despite warnings, the issue will be referred to the parent liaison officer and potentially the Board.  The Board will agree on appropriate action, which may include permanent suspension from the club.  All Board decisions are final.
•  After the incident / incidents have been investigated and dealt with, each case will be monitored to ensure repeated bullying does not take place.
•  If necessary and appropriate, police will be consulted.

This Privacy Policy is designed to inform you about Titan’s practices regarding the collection, use and disclosure of personal information (information that could be used to identify you, such as your name, address, e-mail address, phone number) that you may provide through the registration and membership with the club.

Consent

Titans collects personal information about you when you voluntarily provide it. Whenever you voluntarily provide information through your registration, you consent to the collection, use and disclosure of that information in accordance with the provisions of this Privacy Policy.

When we collect your personal information and how we use it

In order to enroll in gymnastics program a member or parent/guardian are required to submit a registration application form, which asks for your personal contact information.

Use of information

Titans uses your personal information in order to register membership and to conduct business related to the various programs it offers. Titans may also use your personal information to create aggregated information that does not allow you to be personally identified or contacted. Titans may disclose aggregated information to its affiliates and related companies and to unaffiliated third parties.

When we disclose your personal information

Titans will not, without your permission, disclose your personal information to third parties, except that Titans reserves the right to disclose your personal information in an emergency medical situation where reasonably warranted.

How we protect your personal information

Recognizing that your privacy is important to you, Titans makes all reasonable efforts and employs security measures to protect your personal information. However, Titans, its directors, employees and agents do not represent, warrant or guarantee that personal information will be protected against accidental misuse, loss or alterations that may occur.

Changes

Titans reserves the right to change this Privacy Policy at any time and you are advised to review this policy regularly for any changes. This Privacy Policy was last updated on May 31st, 2010.

Contacting Us

You can contact Titans in person or by mail to request access to your personal information or to request that Titans update your personal information. If you believe that Titans has failed to adhere to this Privacy Policy, please contact Titans at;

Titans Gymnastics and Trampoline Club

40 Broom Road

Dartmouth NS

B2W 0J4

Ph: 466-5470

Email: titans@titansgym.ca

This policy sets out the guidelines governing situations where a member wishes to arrange private coaching for their athlete.  As Titans is a community based non-profit organization, private coaching is normally discouraged except in special circumstances.

Private Coaching – Definition

For the purposes of this policy Private Coaching is defined as:

•  A regular, periodic arrangement between a parent (or adult member) and Titans where one-on-one coaching is provided separate from regular classes.  This arrangement is normally initiated by the member (parent) to augment what would normally occur in a gym class situation.

 This definition does not apply to occasional situations where coaching staff may initiate action to individually coach an athlete for a specific, short-term purpose such as preparation for a high performance meet.

Guidelines

 The following guidelines will apply to all private lesson arrangements.

•  Members will be assessed a per-lesson cost based on the Gymnastics Canada qualification level of the coach.  Therefore, the higher the coach level, the higher the fee.  Fees for all levels of private coaching will be set by the board annually at the AGM.
• Individual coaching for special needs athletes will not be subject to the same fee structure.
• Private coaching arrangements will only be made if the coach is available and willing to conduct the individual training.
• Private coaching will only occur on a non-interference basis with other club activities.
• Club priorities will take precedence over any private coaching arrangements.  For example, a private arrangement may be cancelled at the discretion of the club if the coach is needed for another class or the gym space is no longer available.

 Approval

Approval of any private coaching arrangement is by the Titans Head Coach.

Titans Sponsorship Policy

The Titans Gymnastics and Trampoline Club welcomes sponsorship from local business, corporations, families and individuals. The aim of sponsorship is to obtain funding or in-kind support to provide services, equipment and donations for infrastructure to enhance the clubs ability to provide programs to the community. The Board of Directors of the Titans Gymnastics and Trampoline Club believes that amateur sport and healthy living play an essential role in the quality of life of the community and in this important function, the club should be supported through a combination of public, private and revenue based funding.

Guiding Principles

The following principles will guide the Titans Gymnastics and Trampoline Club in the solicitation and acceptance of gifts, grants or support to enhance or develop programs and services:

• All gifts, grants and/or support must further the clubs mission, goals, objectives and priorities. They must not drive the clubs agenda or priorities.
• All gifts, grants and/or support must safeguard equity of access to club programs. Sponsorship agreements must not give unfair advantage to, or cause discrimination against, members or potential members of the club.
• Since the Titans organization is committed to active and healthy lifestyles, sponsors must also share this vision as reflected in their business ethics, products and/or services.
• All gifts, grants and/or support must ensure the confidentiality of member records. The club will not sell or provide access to member records in exchange for gifts or support.
• All gifts, grants and/or support must leave open the opportunity for other actual or potential donors to have similar opportunities to provide support to the club. (I.E. no exclusionary clauses)

Recognition and Acknowledgement

  The club will ensure that each sponsor receives acknowledgement and to the degree that the donor is willing, public recognition. The   following guidelines will be used in providing acknowledgement to and recognition for sponsors:

• A letter of acknowledgement for gifts of money and in-kind support will be sent to all sponsors and a copy will be placed on file.
• Any special recognition agreements will be stipulated in the letter.
• Public acknowledgement of sponsorship in the club’s promotional materials will normally be restricted to a statement of the sponsor’s name and a display of logo. The size format and location of such acknowledgment will be negotiated with the sponsor and approved by the Board of Directors to ensure both consistency and quality of appearance. Such acknowledgement will not take precedence or have prominence over the club ‘s own logo or promotional material.
• For gifts and/or sponsorships valued at over $500, the club may submit a press release to local newspapers and/or publish an article regarding the sponsorship in their own newsletter if the sponsor is willing.
• Acknowledgement of sponsorship may also take the following forms at the club ‘s discretion and by agreement with the Sponsor:

o        Sponsor’s name on promotional materials.

o        Banners and/or plaques may be placed on donated furniture or equipment.

o        Larger advertising type banners may be placed in public view inside the club for regular business hours and / or during events and meets for a period of time agreed to with the sponsor.

o        Other types of sponsor benefits may be agreed to at the discretion of the board

    In all cases, the type and scope of donor recognition required by the donor will be weighed against the benefit to the club.

   Approval

The Board of Directors must approve all gifts, grants or in-kind support given involving special requirements outside the normal process. The solicitation of gifts, grants or in-kind support by club staff and valued at over $500 must receive prior approval of the Board of Directors.

Authority for Implementation

The club reserves the right to make decisions regarding the implementation of each grant, gift, or offer of in-kind support. Purchasing decisions, including type of equipment, materials, furnishings, and other components of a gift will reside with club management. All details as to design of programs and allocation of resources for will also reside with club management.

Titans is committed to providing a safe and positive environment free of abuse and/or maltreatment for its membership.  Titans follows the Safe Sport Framework developed by Gymnastics Canada.

Please see the link for more detail: http://gymcan.org/programs/safe-sport/overview.