As is required by law Titans staff are basic First Aid / CPR trained. If a gymnast should become ill or injure him/herself during training we will take appropriate action and immediately inform the parent. If a serious injury occurs that requires more than basic first aid, an ambulance will be called and someone designated by the Head Coach will accompany the gymnast in the ambulance. For this reason, each parent must ensure that the Club has pertinent medical information on file, which will be kept in the office as part of the registration process.
Part of your registration fee is submitted to Gymnastics Nova Scotia in order for them to provide all member clubs with insurance, which protects both the club and your child, should he or she be injured.
Please advise the coach of any changes in your athlete’s general medical status.
The Board of Directors and the coaches of Titans work hard to ensure the club functions effectively and efficiently. Occasionally problems do occur and we encourage parents to bring issues to the attention of the staff or board members. Most board meetings are open to all members and we encourage participation. This is a parent run volunteer board organization so all suggestions are welcome. If you have an issue that has not been resolved to your satisfaction, please write to the Board of Directors or attend a meeting.
We are confident that open and effective communication will eliminate most if not all difficulties before they arise. If parents or their children feel that they have a problem, they should contact the child’s coach. If a resolution cannot be reached at this level then the Head Coach should be contacted. If the Head Coach is unable to resolve the matter, then it will be referred to the Parent Liaison member of the Board of Directors.
The Parent Liaison member will investigate the issue and attempt to resolve it in a fair and equitable manner. If the matter warrants consideration by the board it will be discussed in full confidentiality and a resolution will be decided upon. All board decisions are final.
Refunds, Make-ups and Cancellations
- Fall and Spring Program: Titans will offer a full refund until the first class of term. After this time, you will have a four (4) week period to opt for a refund on the remaining class fee only. No refund will be given on the Registration fee. After the four (4) week period, a credit for missed classes will only be given with a doctor’s note.
- Summer Program: Titans will offer a full refund with seven (7) days notice of the camp starting. After this time, a credit for missed classes will only be given with a doctor’s note.
- These policies are subject to change in extreme circumstances such as unforeseen extended closures.
- Due to our strict student to teacher ratio, missed classes will not result in make-up classes, prorated tuition or refunds. No refunds for classes missed including scheduled holidays.
- In the event of extreme conditions (e.g. COVID-19), Titans may create a make-up week at the end of term to encourage those who may be sick to not attend class.
- Any such week will be clearly communicated prior to registration for that term
- Titans reserves the right to cancel one class per program term without a makeup for weather or power related emergencies.
- Any cancellations other than the above mentioned will result in a makeup class being scheduled or a refund being given.
- These policies are subject to change in extreme circumstances such as unforeseen extended closures.
TITANS GYMNASTICS ANTI-BULLYING POLICY
Titans is committed to providing a friendly, safe and positive environment for all of our members so they can enjoy our programs in a relaxed and secure atmosphere. We strive to create a setting where athletes encourage each other in a teamwork-based approach. Harassment or bullying of any kind is unacceptable at our club. If incidents do occur, they will be dealt with promptly and effectively. In keeping with Gymnastics Nova Scotia’s policies Titans has developed this guideline for ensuring the complete enjoyment of our members.
What Is Bullying?
Bullying is any intentional act that results in the emotional or physical injury of another person.
Bullying can be
- Emotional being unfriendly, excluding, tormenting (e.g. hiding conversations, threatening words or gestures, belittling)
- Physical pushing, kicking, hitting, punching or any use of violence
- Racist racial taunts, graffiti, gestures
- Sexual unwanted physical contact or sexually abusive comments
- Homophobic because of, or focussing on the issue of sexuality
- Verbal name-calling, sarcasm, spreading rumours, teasing
Signs and Symptoms
A child may indicate by signs or behaviour that he or she is being bullied. Adults should be aware of these possible signs and they should investigate if a child:
- develops a disinterest in attending training
- becomes withdrawn anxious, or lacking in confidence
- becomes aggressive, disruptive or unreasonable
- is bullying other children or siblings
- changes eating habits
- is afraid to say what’s wrong
- gives improbable excuses for any of the above
- All gymnasts, parents and coaches shall have an understanding of what bullying is. Acknowledgement of club policies is required at registration.
- Titans will take clear and appropriate measures if bullying occurs.
- Parents and athletes are assured that they will be supported when bullying is reported.
- Bullying will not be tolerated.
- Any bullying incidents should be reported to your child’s coach. Coaches will attempt to resolve the problem through time-outs, or temporary removal from gym floor. Parents will be informed. (both aggressor and victim)
- For more serious incidents, or when coaches actions does not stop the inappropriate behaviour, the incident will be referred to the Head coach who may take more extreme measures such as temporary suspension of club privileges.
- In cases where harassment or bullying continues despite warnings, the issue will be referred to the parent liaison officer and potentially the Board. The Board will agree on appropriate action, which may include permanent suspension from the club. All Board decisions are final.
- After the incident / incidents have been investigated and dealt with, each case will be monitored to ensure repeated bullying does not take place.
- If necessary and appropriate, police will be consulted.
When we collect your personal information and how we use it
In order to enroll in gymnastics program a member or parent/guardian are required to submit a registration application form, which asks for your personal contact information.
Use of information
Titans uses your personal information in order to register membership and to conduct business related to the various programs it offers. Titans may also use your personal information to create aggregated information that does not allow you to be personally identified or contacted. Titans may disclose aggregated information to its affiliates and related companies and to unaffiliated third parties.
When we disclose your personal information.
Titans will not, without your permission, disclose your personal information to third parties, except that Titans reserves the right to disclose your personal information in an emergency medical situation where reasonably warranted.
How we protect your personal information.
Recognizing that your privacy is important to you, Titans makes all reasonable efforts and employs security measures to protect your personal information. However, Titans, its directors, employees and agents do not represent, warrant or guarantee that personal information will be protected against accidental misuse, loss or alterations that may occur.
Titans Gymnastics and Trampoline Club
4B Broom Road
Competitive Viewing Policy
Titans allows minimal viewing during competitive training sessions. We believe in an environment that will allow our athletes to be safe and progress under their coaches guidance and expertise. Titans is open and aware that there may be special circumstances that warrant viewing on an occasional basis. Should viewing of your childs’ competitive session be required on a regular basis please contact Head coach Susie Gallagher. For occasional viewing please let your child’s personal coach know on the day of viewing ie a grandparent or family member is visiting from out of town.
Selected viewing weeks will be established to allow for viewing on average 3 times per year. We ask that a few simple rules be followed when viewing:
Should you have additional concerns please email firstname.lastname@example.org or email@example.com
- Please limit contact with your child during a training session, as it will distract from their training and the coaches ability to conduct a class.
- No videotaping
- If you wish to speak to a coach contact them either before or after a session and make an appointment. They are responsible for a group of athletes and therefore need to concentrate on coaching and safety in the best interests of all.
Titans Private Coaching Policy
This policy sets out the guidelines governing situations where a member wishes to arrange private coaching for their athlete. As Titans is a community based non-profit organization, private coaching is normally discouraged except in special circumstances.
Private Coaching – Definition
For the purposes of this policy Private Coaching is defined as:
- A regular, periodic arrangement between a parent (or adult member) and Titans where one-on-one coaching is provided separate from regular classes. This arrangement is normally initiated by the member (parent) to augment what would normally occur in a gym class situation.
This definition does not apply to occasional situations where coaching staff may initiate action to individually coach an athlete for a specific, short-term purpose such as preparation for a high performance meet.
The following guidelines will apply to all private lesson arrangements.
- Members will be assessed a per-lesson cost based on the Gymnastics Canada qualification level of the coach. Therefore, the higher the coach level, the higher the fee. Fees for all levels of private coaching will be set by the board annually at the AGM.
- Individual coaching for special needs athletes will not be subject to the same fee structure.
- Private coaching arrangements will only be made if the coach is available and willing to conduct the individual training.
- Private coaching will only occur on a non-interference basis with other club activities.
- Club priorities will take precedence over any private coaching arrangements. For example, a private arrangement may be cancelled at the discretion of the club if the coach is needed for another class or the gym space is no longer available.
Approval of any private coaching arrangement is by the Titans Head Coach.
Titans Sponsorship Policy
Titans Sponsorship Policy
The Titans Gymnastics and Trampoline Club welcomes sponsorship from local business, corporations, families and individuals. The aim of sponsorship is to obtain funding or in-kind support to provide services, equipment and donations for infrastructure to enhance the clubs ability to provide programs to the community. The Board of Directors of the Titans Gymnastics and Trampoline Club believes that amateur sport and healthy living play an essential role in the quality of life of the community and in this important function, the club should be supported through a combination of public, private and revenue based funding.
The following principles will guide the Titans Gymnastics and Trampoline Club in the solicitation and acceptance of gifts, grants or support to enhance or develop programs and services:
- All gifts, grants and/or support must further the clubs mission, goals, objectives and priorities. They must not drive the clubs agenda or priorities.
- All gifts, grants and/or support must safeguard equity of access to club programs. Sponsorship agreements must not give unfair advantage to, or cause discrimination against, members or potential members of the club.
- Since the Titans organization is committed to active and healthy lifestyles, sponsors must also share this vision as reflected in their business ethics, products and/or services.
- All gifts, grants and/or support must ensure the confidentiality of member records. The club will not sell or provide access to member records in exchange for gifts or support.
- All gifts, grants and/or support must leave open the opportunity for other actual or potential donors to have similar opportunities to provide support to the club. (I.E. no exclusionary clauses)
Recognition and Acknowledgement
The club will ensure that each sponsor receives acknowledgement and to the degree that the donor is willing, public recognition. The following guidelines will be used in providing acknowledgement to and recognition for sponsors:
- A letter of acknowledgement for gifts of money and in-kind support will be sent to all sponsors and a copy will be placed on file.
- Any special recognition agreements will be stipulated in the letter.
- Public acknowledgement of sponsorship in the club’s promotional materials will normally be restricted to a statement of the sponsor’s name and a display of logo. The size format and location of such acknowledgment will be negotiated with the sponsor and approved by the Board of Directors to ensure both consistency and quality of appearance. Such acknowledgement will not take precedence or have prominence over the club ‘s own logo or promotional material.
- For gifts and/or sponsorships valued at over $500, the club may submit a press release to local newspapers and/or publish an article regarding the sponsorship in their own newsletter if the sponsor is willing.
- Acknowledgement of sponsorship may also take the following forms at the club ‘s discretion and by agreement with the Sponsor:
o Sponsor’s name on promotional materials.
o Banners and/or plaques may be placed on donated furniture or equipment.
o Larger advertising type banners may be placed in public view inside the club for regular business hours and / or during events and meets for a period of time agreed to with the sponsor.
o Other types of sponsor benefits may be agreed to at the discretion of the board
In all cases, the type and scope of donor recognition required by the donor will be weighed against the benefit to the club.
The Board of Directors must approve all gifts, grants or in-kind support given involving special requirements outside the normal process. The solicitation of gifts, grants or in-kind support by club staff and valued at over $500 must receive prior approval of the Board of Directors.
Authority for Implementation
The club reserves the right to make decisions regarding the implementation of each grant, gift, or offer of in-kind support. Purchasing decisions, including type of equipment, materials, furnishings, and other components of a gift will reside with club management. All details as to design of programs and allocation of resources for will also reside with club management.
Safe Sport Policy