Competitive Program Handbook

 

Competitive Program - Entry Requirements

Less than 5% of recreational gymnasts posses the attributes necessary for competitive gymnastics. Entry into the competitive program is by selection from the recreational program or transfer from another clubs competitive program.  In all cases formal evaluations of athlete potential / skill will be done by the Titans Head Coach or designate.   

Coaches are trained to identify those recreational gymnasts who show promise physically and emotionally. Once annually (@ June) selected recreational members will be asked to attend a more formal testing session.  If successful they may be given the opportunity to enter a developmental program designed to provide focused skills development.  An athletes progress in the developmental program will determine whether he/she is suitable for precompetitive and competitive gymnastics.

Please note that competitive gymnastics at Titans involves training commitments of up to 16 hours or more weekly (4 days X 4 hrs). Training fees, competitive suits, meet fees, and travel costs can be very expensive. Parents should fully understand this time and financial commitment prior to undertaking entry into the competitive program.

The Titans is proud of its competitive successes.  We believe that all competitive athletes can enjoy a productive and rewarding amateur career no matter what their level and progress.

As a significant amount of training time and dedication is required to produce a competitive athlete it is important that members understand the guidelines for the competitive program. Many elements are involved in success including discipline, work ethic, respect, talent, parent support, attitude, and commitment.

Back to top

 

Competitive Program Guidelines

  • Gymnasts should be on time and ready to work for practice and competitions.
  • Parents and Gymnasts should be polite and courteous at all times when representing the club and interacting with coaches, judges, other parents, other gymnasts and clubs.
  • Parents and Gymnasts should be supportive of other gymnasts during training.
  • Gymnasts must ensure that they have all of their own supplies and accessories on hand in order to train properly (i.e. hairclips, elastics, grips, tape, wrist-bands, bodysuit, etc.)
  • Parents of a gymnast who is sick must notify the club’s office or the coach that the gymnast will not be able to attend, prior to the start of the session, and as early as possible in the case of a planned absence.
  • Gymnasts not attending class due to illness, etc., will not be given credit except in situations where a documented medical condition exists. In such cases written requests for credit/reimbursement must be made to the club with proof of medical condition.
  • Gymnasts are not allowed in the gym or on the equipment unless directed by a coach.
  • The facility and its equipment must always be respected and used in a safe manner.
  • Gymnasts are expected to attend every class as absence is not beneficial to their development.
  • If an athlete must leave early, the coach must be informed.
  • Gymnasts must wear appropriate clothing to gym and hair must be neat and tied back if long. Girls are to wear bodysuits (exercise or stretch shorts are optional). No jewelry or earrings. Boys are to wear fitted T-shirts and non-baggy shorts with no zippers or buttons.
  • All injuries must be reported to the coaches immediately no matter how insignificant the injury may seem.
  • Parents and gymnasts must maintain good communication with the coach. Discuss your athlete’s progress with an open mind.
  • Please ensure your child brings healthy foods for break. The coaching staff will strictly enforce this policy.
  • Current information and events are posted on a bulletin board. Please read it regularly.
  • Please pick up your athlete on time at the gym. All pick-up arrangements (rides/carpools) must be made prior to dropping off your athlete at the gym.
  • A positive attitude, sportsmanship and above all, fairness to all, must be practiced at all times by all club members, parents and coaches.
  • Inappropriate language is not acceptable.
  • Do not bring valuables to the gym.
  • Medication such as Tylenol, aspirin, etc. will not be administered by staff.
  • It is the parent’s responsibility to inform the coaches and administrative staff of any relevant medical, personal, or emotional issues that may have occurred outside the gym.
  • Parents must ensure that athletes are dropped off inside the gym and picked up inside the gym. The Club cannot be responsible for unaccompanied children.

Back to top

 

Competitive Hours

Training schedules and groupings are determined by the coaching staff in order to ensure maximum effectiveness of all the programs. Requests for changes will only be entertained in exceptional circumstances.

Regular training will consist of a scheduled number of hours during the week. (Normally 4 –18 hrs) Athletes are expected to attend all training.

Statutory holidays are non-training days unless otherwise informed. Coaches may use holidays for make-up classes caused by previous coaches absence, bad weather etc. No credits can be provided for athletes who miss class for personal reasons (i.e. class trips etc)

If your athlete cannot train in any capacity for a month or more, you may write the board requesting consideration for that month’s fees to be suspended. In all other cases, your commitment remains due to the program on an annual basis.

Snow Days

Normally Titans will close when Dartmouth schools close.  In certain circumstances we may remain open (morning storm that clears) when schools are closed OR may close (late storm) when schools are still open.  Check the club phone line or website to be certain of our status.

Back to top

 

Precomp / Competitive Commitment

Volunteer commitment is an essential part of Titans Gymnastics Club. The parents and athletes in the competitive program have a vested interest in helping to maintain and run the club. Since Titans is a non-profit, parent run organization, every family must take on the responsibility to do their share in helping to fundraise and volunteer in various activities. Titans’ uses a simple approach in that we reward volunteer activities with rebates based on a simple formula. Competitive parents can receive up to a $100 rebate from the club at a rate of $5 per hour time donated. Rebates will only be issued at the completion of 20 hrs (= $100) or at the end of the second term (end June).

NOTE: You are responsible for the recording of Volunteer credits in the volunteer book held in the office. Please record all activities you complete for Titans on the appropriate page. Volunteer activities are those activities approved by the club including:

  • Board membership (meetings, committee work etc)
  • Fundraising activities such as tagging, ticket sales, staffing booths, meet organization and staffing etc
  • Office work as approved by the club
  • Donation of skills and/or materials for maintenance of the building and equipment

We are always looking for ideas to better Titans. If you are interested in helping out in a special area, please let the club know.

If you have a business that can help out with some of the needs of the gym, let us know as this could be a way of generating some of your Volunteer credits. (e.g. electricians, plumbers, etc.)

Back to top

 

Competitive Uniforms

All Titans competitive gymnasts are required to purchase and wear a team uniform normally consisting of an appropriate suit and tracksuit.  Early in the training year Titans staff will contact you.  Your child will be sized for the appropriate uniform.

Back to top

 

Choreography / Floor Routines

Floor routines for our competitive girls will be done at the discretion of the coaches. Floor routines are designed individually for each gymnast or group (pre-comp) and are usually used for two or three years. Some of the gymnasts utilize a routine previously designed for another gymnast. New routines for Provincial and National gymnasts will be determined by the coaches and taught outside of scheduled gym time. The cost of a floor routine will vary, depending on the choreographer, the gymnast and the routine itself. The cost of the routine should be discussed with the coach prior to composition.  In some cases the cost will be shared by the club with the understanding that, when the athlete no longer needs the routine, it may be used by the club for other athletes.

Back to top

 

Travel Policy - Away Meets

Titans Gymnastics may attend a number of away meets during the course of a competitive season.  Titans Gymnastics only covers the travel, accommodation and meal expenses for coaches for the meet.  Individual club members are responsible for all their own travel, accommodation and meet fees.

Itinerary and Reservations

Parents are required to make their own travel and hotel arrangements for away meets.  Titans staff will endeavor to block book hotel rooms for certain meets.  Parents are then required to secure the room, within the Titans block booking, with their own credit card to lock the reservation.  Note that it may not always be possible for all team members to be in the same hotel due to space limitations for more popular meets.  Therefore parents are strongly encouraged to reserve early.  An itinerary for the entire trip will be provided, including:

  • Travel Days
  • Practice Times
  • Competition Times
  • Arrival and Departure Time
  • Map and directions to destination

Unaccompanied Travel

If a parent is unable to accompany an athlete for any reason to an away meet, coaching staff and / or other parents may be available to accompany those athletes as long as prior arrangements have been made.  For local meets it is expected that parents will accompany their athlete.

Atlantics, Easterns, Nationals, and Canada Games Meets

Athletes for these meets are part of a Nova Scotia delegation.  GNS arranges all travel and accommodations and directly charges each member a fee to cover the costs.

Back to top

 

Competitive Registration and Fees

Competitive registration begins during the last 2 weeks of August. Registration forms must be completed and fee payment arrangements made prior to the commencement of the first term. The board sets the training fees for the pre-competitive and competitive programs at the beginning of each season. Training fees do NOT include costs for meets, routines, competitive suits, GNS registration or chocolate bar sales. These items will be billed separately.

Fees may be paid in two ways:

  • 5% discount if paid in full (one lump sum)
  • 10 monthly installments for total Yearly Membership Fees Due, beginning September 1st

Installment payments must be paid using one of the following methods:

  • Post-Dated Cheques dated on either the 1st or 20th of each month
  • Cash due by the 1st day of each month commencing in September. A signed agreement must be provided at registration time for this option.

All Competitive Fee arrangements for the year must be on file with the office at registration time. If one of the above payment methods is not on file at the start of September’s training, or your fees are not held current, your athletes training may be suspended.

Voluntary withdrawal from the competitive program requires one month’s written notice to the Board.

All accounts must be up to date in order for athletes to be registered for competitions.

Deferment of Fees
Since Titans Gymnastics is a parent-run non-profit society, it is not feasible for the club to support any individual member who is unable to pay training fees. However, the club acknowledges that there may be special circumstances that require consideration with regard to a deferment of fees. In such cases, the family may approach the Board of Directors to evaluate such a request.

NSF Cheques

NSF Cheques received by Titans Gymnastics will be subject to a $20 administrative fee. Replacement payment including the $20 administrative fee must be paid by Cheque or cash. Payment not received within 14 days will result in suspension from classes.

Meet Entry Fees

Entry fees for competitions generally range from $40 to $75 per meet.  Titans submits the entry fees to the host club on the athletes’ behalf and debits the athletes account. Titans collects meet fees from clients in advance as part of your monthly payment (4 X $55 gymnastics; 3 X $55 Trampoline per year) You will be given advance notice of registration dates.  Athletes must inform the club if they do not wish to be registered for a particular meet so that credit can be given for the meet fee (reimbursable in June).

Back to top

 

Where Do Your Fees Go?

DID YOU KNOW? As a non-profit sports organization Titans relies heavily on fundraising to ensure programs are available for all members. The fees you pay for programs is only enough to cover coaching wages, facilities rent and building operating expenses.  In addition we have more than $100,000 worth of equipment that requires regular maintenance and replacement due to the heavy use that it takes.  For this reason we, like most sport organizations, we continually fundraise to ensure we provide the best quality programs available.

Pre-Comp / Competitive Members

The Competitive Fees you pay cover only a portion of the competitive coaching costs.  The balance of the Competitive Program costs and wages are subsidized from other program fees and fundraising. In order for Titans to continue to provide quality training it is necessary that you provide significant support for our fundraising activities.  Without this support we will have no choice but to sharply raise competitive fees.

Annual Chocolate Bar Campaign

All members are required to participate in the chocolate bar sales drive as this represents the single largest component of our building fund drive.

Competitive athletes are required to sell 2 bags of chocolate bars or donate $50 to the building fund (Note that the maximum commitment is 3 bags per family)

Members are strongly encouraged to sell as many bars as they can.  All sales beyond the minimum commitment will count towards volunteer credits.

Back to top

 

Volunteer

Without volunteers, our operating costs would quickly exceed our revenues. Fees would increase, registration would go down, and the gym could be faced with closure.  We do not receive any government operating subsidies or financial assistance from any organization. We cannot stress enough how much we need your help! We realize your time is important and we appreciate everything you can do. The more you volunteer, the better the gym becomes.

Back to top

 

Parents Guidelines

The parents of a gymnast should always be supportive and positive to all athletes and coaches. The coaches’ role is to train and encourage athletes to reach their maximum potential. A parent’s role is to support this process by providing positive reinforcement.  Parental criticism regarding any element of their child’s performance or coaches approach creates a negative situation which detriments the athletes future growth.  Parents should refrain from making technical comments or suggestions to their athlete; these could interfere with the coach’s progression sequence and confuse the gymnast.

If the parents have concerns about the progress of their athlete or certain aspects of their training, they should make an appointment with the coach or parent liaison board member to discuss the matter.  All discussions regarding athlete progress should be done before or after a training session so as not to interfere with coaching responsibilities.  Parents should not contact coaches at home except in exceptional circumstances.

Viewing

Titans allows viewing during training sessions.  Some competitive gymnastics clubs restrict viewing of competitive sessions to enhance training effectiveness.  We believe in an open policy and thus allow viewing at all times.  However we ask that a few simple rules be followed:

  • Please ensure that all children are kept off the training floor until their session begins
  • Please limit contact with your child during a training session, as it will distract from their training and the coaches ability to conduct a class.
  • If you wish to speak to a coach contact them either before or after a session and make an appointment.  They are responsible for a group of athletes and therefore need to concentrate on coaching and safety in the best interests of all.

High Performance Program

Senior competitive athletes require considerable commitment and a highly structured training regiment.  Titans high performance program utilizes significantly less training time than other competitive clubs so it is important to maximize the coaching effectiveness and create an environment where each competitor can reach their full potential. Titans, therefore, enforces a policy where parents of high performance athletes (greater than 12 hours training per week) may view only one session per every two weeks as prescribed by the Head Coach.  The intent is to minimize any distractions that would otherwise detract from the limited time in the gym.  Normal allowances (10 mins) for dropping off and picking up are acceptable.

Back to top

 

Disciplinary Action

When a gymnast does not display appropriate behavior during training, under the coaches discretion the following disciplinary action may occur:

  • Verbal warning
  • Time out on a bench
  • Meeting with the parent
  • Gymnast asked to leave the floor
  • Long-term status in gymnastics may be place in jeopardy

Removal From the Competitive Program

Titans Gymnastics staff commits a considerable amount of time and effort to each athlete during the competitive season.  We expect the athlete and parents return the same level of commitment in support of our programs.  Entrance into the competitive program is limited and therefore we must ensure maximum opportunities are provided for all committed members.

Under certain circumstances it may be necessary to ask that an athlete withdraw from the competitive program.  At the discretion of the Head Coach, an athlete can be suspended from the competitive program at any time during the season, temporarily or permanently, under any of the following conditions.

  • If, in the opinion of the head coach, the child’s temperament, development or skill level prevents him/her from meeting the requirements of the competitive program.
  • If the conduct of the child or his/her parent(s) is disruptive and unsupportive of the club and it’s goals.
  • If the athlete is repeatedly absent, frequently late or leaving early without reasonable excuse.
  • Unpaid fees.
  • If an athlete or parent takes any action to discredit the club, Board members, or coaching staff.

Back to top