Titans Sponsorship Policy

 

The Titans Gymnastics and Trampoline Club welcomes sponsorship from local business, corporations, families and individuals. The aim of sponsorship is to obtain funding or in-kind support to provide services, equipment and donations for infrastructure to enhance the clubs ability to provide programs to the community. The Board of Directors of the Titans Gymnastics and Trampoline Club believes that amateur sport and healthy living play an essential role in the quality of life of the community and in this important function, the club should be supported through a combination of public, private and revenue based funding.

 

Guiding Principles

 

The following principles will guide the Titans Gymnastics and Trampoline Club in the solicitation and acceptance of gifts, grants or support to enhance or develop programs and services:

 

·         All gifts, grants and/or support must further the clubs mission, goals, objectives and priorities. They must not drive the clubs agenda or priorities.

·         All gifts, grants and/or support must safeguard equity of access to club programs. Sponsorship agreements must not give unfair advantage to, or cause discrimination against, members or potential members of the club.

·         Since the Titans organization is committed to active and healthy lifestyles, sponsors must also share this vision as reflected in their business ethics, products and/or services.

·         All gifts, grants and/or support must ensure the confidentiality of member records. The club will not sell or provide access to member records in exchange for gifts or support.

·         All gifts, grants and/or support must leave open the opportunity for other actual or potential donors to have similar opportunities to provide support to the club.  (I.E. no exclusionary clauses)

 
Recognition and Acknowledgement

  The club will ensure that each sponsor receives acknowledgement and to the degree that the donor is willing, public recognition. The   following guidelines will be used in providing acknowledgement to and recognition for sponsors:

 

·         A letter of acknowledgement for gifts of money and in-kind support will be sent to all sponsors and a copy will be placed on file.

·         Any special recognition agreements will be stipulated in the letter.

·         Public acknowledgement of sponsorship in the club's promotional materials will normally be restricted to a statement of the sponsor's name and a display of logo. The size format and location of such acknowledgment will be negotiated with the sponsor and approved by the Board of Directors to ensure both consistency and quality of appearance. Such acknowledgement will not take precedence or have prominence over the club 's own logo or promotional material.

·         For gifts and/or sponsorships valued at over $500, the club may submit a press release to local newspapers and/or publish an article regarding the sponsorship in their own newsletter if the sponsor is willing.

·         Acknowledgement of sponsorship may also take the following forms at the club 's discretion and by agreement with the Sponsor:

o        Sponsor's name on promotional materials.

o        Banners and/or plaques may be placed on donated furniture or equipment.

o        Larger advertising type banners may be placed in public view inside the club for regular business hours and / or during events and meets for a period of time agreed to with the sponsor.

o        Other types of sponsor benefits may be agreed to at the discretion of the board

    In all cases, the type and scope of donor recognition required by the donor will be weighed against the benefit to the club.

 

   Approval

 

The Board of Directors must approve all gifts, grants or in-kind support given involving special requirements outside the normal process. The solicitation of gifts, grants or in-kind support by club staff and valued at over $500 must receive prior approval of the Board of Directors.
 

Authority for Implementation 

The club reserves the right to make decisions regarding the implementation of each grant, gift, or offer of in-kind support. Purchasing decisions, including type of equipment, materials, furnishings, and other components of a gift will reside with club management. All details as to design of programs and allocation of resources for will also reside with club management.